Policies for World Journal of Colorectal Surgery

Contents

Philosophy of World Journal of Colorectal Surgery

World Journal of Colorectal Surgery is the official journal of the International Society of University Colon and Rectal Surgeons. The Journal publishes original and educational manuscripts about colorectal and anal diseases from all specialties in academic and community settings.

All manuscripts submitted must be original, i.e., not published elsewhere (except in abstract form) Manuscripts should be prepared according to the "Uniform Requirements for Manuscripts Submitted to Biomedical Journals" (JAMA 1993; 269:2282-2286) at http://www.icmje.org/

Peer Review

All manuscripts submitted to WJCS are subject to peer review and editing. Reviewers of the manuscript are recognized experts in the field and familiar with the topic of the article. The decision of the Editor-in-Chief is final. Authors are notified of the decision with reviewer comments if applicable.

In general, if a manuscript has been peer-reviewed and published, any subsequent publication is duplication. Exceptions to this general rule may be:

  1. Prior publication in meeting program abstract book¬lets or expanded abstracts such as those published by the Surgical Forum of the American College of Surgeons or Transplantation Proceedings. However, these must be referenced in the final manuscript.
  2. A manuscript which extends an original database (a good rule might be expansion by 50% or more) or which analyzes the original database in a different way in order to prove or disprove a different hypothesis. Previous manuscripts reporting the original database must, however, be referenced.
  3. Manuscripts which have been published originally in non-English language journals, provided that the prior publication is clearly indicated on the English language submission and referenced in the manuscript. In some circumstances, permission to publish may need to be obtained from the non-English language journal.

For example, any submission duplicating material previously published in full in "Proceedings" or book chapters is considered duplicate unless the exceptions in (1) above apply. Similarly, manuscripts dealing with subgroups of data (i.e., patients) that have previously been analyzed, discussed and published as a larger group are considered duplicate unless (2) above applies.

The Internet raises special concerns. If data have previously appeared on the Internet, submission of those data for publication is considered duplication. If Internet publication follows journal publication, the journal publication should be clearly referenced. Some journals may provide early Internet publication of accepted peer reviewed papers which are subsequently published in that journal. This does not constitute duplication if both manuscripts are identical and covered by the same single copyright.

Reproduction, posting, transmission or other distribution or use of the article or an material therein, in any medium as permitted by a personal-use exemption or by written agreement of the ISUCRS requires credit to the ISUCRS as copyright holder. (e.g., WJCS, 2007)

The following uses are always permitted to the author(s) and do not require further permission from The WJCS provided the author does not alter the format or content of the articles, including the copyright notification:

  1. Storage and back-up of the article on the author’s computer and digital media provided that the article stored on these computers and media is not readily accessible by persons other than the author(s);
  2. Posting of the article on the author(s) personal website, provided that the website is non-commercial;
  3. Posting of the article on the internet as part of a non-commercial open access institutional repository or other on-commercial open access publication site affiliated with the author(s) place of employment; and
  4. Posting of the article on a non-commercial course website for a course being taught by the author at the university or college employing the author.

Fraudulent Publication

The following activities are examples of fraudulent publication practices:

  • Willful and knowing submissions of false data for publication.
  • Submission of data from sources not the author's (or authors') own.
  • Falsely certifying that the submitted work is original and has not been submitted to, or accepted by, another journal.
  • Sponsoring or vouching for a manuscript containing data over which the sponsor has no control or knowledge.
  • Allowing one's name to appear as an author without having contributed significantly to the study.
  • Adding an author's name to a manuscript to which he/she has not contributed, or reviewed or agreed to in its current form.
  • Flagrant omission of reference to the work of other investigators which established their priority.
  • Falsification of any item on the copyright form.
  • Failure to disclose potential conflict of interest with a sponsoring agency.

While not intended as an all-inclusive document, these examples and guidelines should alert authors to potential problems that should be avoided when they are considering submission of a manuscript to a peer-reviewed journal.


CONSENSUS STATEMENT ON SURGERY JOURNAL AUTHORSHIP - 2006

In the majority of clinical and research studies submitted to surgery journals for possible publication, many individuals participate in the conception, execution, and documentation of each of those works. However, recognition of work in the form of authorship has varied widely. This consensus statement is being issued to clarify and define the criteria for surgical journal authorship.

The following guidelines should be used to identify individuals whose work qualifies them as authors as distinct from those who are contributors to the work under consideration. All persons designated as authors should qualify for authorship, and all those who qualify should be so credited.

Authorship Criteria

Individuals claiming authorship should meet all of the following 3 conditions:

  • Authors make substantial contributions to conception and design, and/or acquisition of data, and/or analysis and interpretation of data;
  • Authors participate in drafting the article or revising it critically for important intellectual content; and
  • Authors give final approval of the version to be submitted and any revised version to be published.

Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. Allowing one's name to appear as an author without having contributed significantly to the study or adding the name of an individual who has not contributed or who has not agreed to the work in its current form is considered a breach of appropriate authorship. Acquisition of funding, collection of data, contributing cases, or general supervision of the research group, of itself, or just being the Chair of the department does not justify authorship if the above criteria are not fulfilled.

Order of Authors

The order of authorship on the byline should be a joint decision of the co-authors. Authors should be prepared to explain the order in which authors are listed.

Multi-Center Studies

When a large, multi-center group has conducted the work, the group should identify the individuals who accept direct responsibility for the manuscript. These individuals should fully meet the criteria for authorship defined above and editors will ask these individuals to complete journal specific author and conflict of interest disclosure forms. When submitting a group-author manuscript, the corresponding author should clearly indicate the preferred citation and should clearly identify all individual authors as well as the group name.

Contributors Listed in Acknowledgments

All contributors who do not meet the criteria for authorship should be listed in an acknowledgments section. Examples of those who might be acknowledged include: individuals who allowed their clinical experience (i.e. cases) to be included, a person who provided purely technical help, writing assistance, or a department Chair who provided only general support. Financial and material support should also be acknowledged.

Groups of persons who have contributed materially to the paper but whose contributions do not justify authorship may be listed under a heading such as "clinical investigators" or "participating investigators," and their function or contribution should be described - for example, "served as scientific advisors," "critically reviewed the study proposal," "collected data," or "provided and cared for study patients."

Because readers may infer their endorsement of the data and conclusions, all persons listed as contributors must give written permission to be acknowledged.

REPORTING OF RANDOMIZED TRIALS

(CONSORT AGREEMENT)

For information on the Consort and to download the Consort E-Checklist and the E-Flowchart, go to: www.consort-statement.org

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Who Can Submit?

Anyone may submit an original article to be considered for publication in World Journal of Colorectal Surgery provided he or she owns the copyright to the work being submitted or is authorized by the copyright owner or owners to submit the article.

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General Submission Rules

Copyright, Authorship, and Financial Disclosure

Copyright on all accepted manuscripts will be held by the International Society of University Colorectal Surgeons. If the paper is accepted, it is necessary that a copyright transfer statement be signed by the corresponding author on behalf of all authors, expressly transferring copyright to the Society. If the authors are or were US government employees and wrote the work as part of their official duties, this must be indicated on the form.

The role of all persons designated as authors will be attested to according to the Authorship Responsibility section of the Copyright Form. We follow the authorship standards stated in the Uniform Requirements.

All authors must disclose any affiliation with or financial involvement in any organization with a direct financial interest in the subject matter or materials discussed in the manuscript.

Permissions

If a figure or table has previously appeared in copy¬righted material, or if extensive material is quoted, the corresponding author must obtain written permission from the copyright holder (usually the publisher, not the author, of the original work) to reprint it. Full credit to the original publication must be included in the legend of the figure or footnote to the table. Provide all letters granting permission at the time of the submission of the manuscript. The author is responsible for payment of applicable fees for reprinting previously published material. The use of photographs that identify patients requires a written release from the patient (or guardian). Obtaining this release is the author's responsibility.

Experimental Subjects

All authors are expected to abide by accepted ethical standards. In investigations that involve human subjects or laboratory animals, authors should provide an explicit statement in Materials and Methods that the experimental protocols were approved by the appropriate institutional review committee and meet the guidelines of their responsible governmental agency. In the case of human subjects, informed consent is essential.

Manuscripts are submitted online to the WJCS via the Journal web page. Once you are on the journal home page, simply click on the submit article space and upload your manuscript following the instructions given on the screen. Authors entering the site can either create a new account or use an existing one. When you have an existing account, use it for all your submissions and track their status on the same page. Please note: if you are unsure about whether or not you have an existing account, or have forgotten your password, enter your e-mail address into the area labeled "Password Help" located on the right side of the homepage. If you do not have an existing account, click on link "Create Account" located on the top right side of the homepage and follow the instructions given on the screen.

System Requirements

Authors will need the following in order to use

  • Netscape 4.x or MS Internet Explorer 4.XjS.X
  • Microsoft Word, WordPerfect, or RTF file
  • Electronic files of the manuscript text
  • Electronic files of the manuscript figures, illustrations, and tables (scanned or exported)

Submitted articles cannot have been previously published, nor be forthcoming in an archival journal or book (print or electronic). Please note: "publication" in a working-paper series does not constitute prior publication. In addition, by submitting material to World Journal of Colorectal Surgery, the author is stipulating that the material is not currently under review at another journal (electronic or print) and that he or she will not submit the material to another journal (electronic or print) until the completion of the editorial decision process at World Journal of Colorectal Surgery. If you have concerns about the submission terms for World Journal of Colorectal Surgery, please contact the editors.

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Formatting Requirements

World Journal of Colorectal Surgery has no general rules about the formatting of articles upon initial submission. There are, however, rules governing the formatting of the final submission. See Final Manuscript Preparation Guidelines for Bepress journals. Although Bepress can provide limited technical support, it is ultimately the responsibility of the author to produce an electronic version of the article as a high-quality PDF (Adobe's Portable Document Format) file, or a Microsoft Word, WordPerfect or RTF file that bepress can convert to a PDF file.

It is understood that the current state of technology of Adobe's Portable Document Format (PDF) is such that there are no, and can be no, guarantees that documents in PDF will work perfectly with all possible hardware and software configurations that readers may have.

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ISSN: 1941-8213

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